A man leaning on a wooden fence, smiling. He is wearing a grey button up shirt with a collar, and a Gwillimdale Farms logo on the left side of the chest.
Image of a man in a black and grey Gwillimdale Farms polo shirt, standing beside a large piece of farming equipment. Freshly harvested carrots can be seen hanging behind him.
Image of a woman in a black Gwillimdale Farms vest. She is looking at the camera and smiling. The background is out of focus, but stacks of bags of produce and metal shelving are visible.
Image of a man wearing a grey Gwillimdale Farms T-shirt. He is smiling for the camera, his elbow resting on a wooden crate. Above the crate is a inclined conveyor, carrying freshly harvested onions.


Procurement Inventory Specialist

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Who We Are

Gwillimdale Farms is family owned/operated, based just 10 minutes from downtown Bradford. We here at Gwillimdale Farms do more than just grow vegetables, we are growing our business. We supply our produce both locally and abroad, working in tandem with food manufacturers, retailers, food service providers, and wholesale distributors. We believe our biggest asset is our team. We are always striving to build a better team and better work environment through continuing efforts in the areas of safety, education, and personal development.

Job Summary

The Procurement Inventory Specialist is responsible for having a lead role in the purchasing and delivery of parts and supplies for the farm, shop and packaging plant as well as creation and maintenance of inventory systems. This position requires experience in the agricultural and/or food packaging sector. Current knowledge of legal and regulatory industry requirements and trends to ensure that the organizations purchasing function, vendors and products meet the standards of quality at competitive prices.

This position reports directly to the Business Operations Manager and indirectly to the Farm Manager and Plant Operations Manager.

Duties and Responsibilities

Core Competencies:

  • Excellent Organization and Time Management Skills
  • Accountability
  • Interpersonal skills
  • Take Initiative
  • Responsibility
  • Outstanding written and verbal
  • Communication Skills
  • Thorough knowledge of health and
  • safety and accessibility
  • Execute efficiently and effectively
  • Timely responses and ability to meet deadlines
  • Flexibility
  • Ability to address Emergencies as they arise
  • Ownership
  • Quick Learner
  • Creative, innovative, analytical thinking
  • Problem-solving
  • Teamwork
  • Process driven
  • Ability to adapt to a fast-paced, changing environment
  • Multitask

  • Ensures operational success and organization of Procurement Inventory of the Farm,
  • Plant and Shop Operations
  • Assess requirements of all three establishments.
  • Obtain quotes, organize, and coordinate inbound freight.
  • Develop, lead, and execute purchasing strategies.
  • Negotiate with suppliers to support purchasing goals of lowest possible total cost.
  • Identify and research prospective suppliers and assess the risks of potential contracts and agreements.
  • Develop specifications for equipment, materials and supplies to be purchased.
  • Review invoices, negotiate contract terms and conditions, and market research for quality cost and availability of items to be purchased.
  • Provide supporting documents for payment to Finance.
  • Purchase general and specialized farm, shop and plant equipment, materials as needed.
  • Follow up with suppliers regularly on open POs and expedite/delay POs when required.
  • Establish and monitor progress of delivery schedules.
  • Monitor supplier performance and resolve issues and concerns.
  • Ensure materials meet requirements of price, quality, sustainability, and timing.
  • Analyze material requirement planning tool on weekly basis for the Farm, Plant and Shop Operations.
  • Manage vendor/supplier lists.
  • Manage vendor/suppliers’ invoices and work with Finance to ensure processing in a timely manner.
  • Coordinate with managers/supervisors’ suppliers, vendors, third-party agencies and any applicable internal and external parties.
  • Ensure compliance with our Food Safety and Regulatory programs and the QA Team.
  • Performs other duties defined and assigned by the Company when required.
Management of Inventory Systems:

  • Manage inventory to ensure sufficient levels of materials and product is maintained.
  • Lead and coordinate any planning, purchasing, and scheduling of equipment procurement.
  • Create, Implement, Reconcile and Maintain inventory lists, using applicable software and existing systems to ensure accurate and up to date inventory.
  • Process and handle inventory adjustment and investigation requests in a timely manner.
  • Work in a collaborative environment on projects as necessary.
  • Seek and recommend process improvements as related to inventory.
  • Ensure inventory reports are prepared and distributed for internal teams to ensure product integrity, traceability, and inventory updates.
  • Pro-actively communicate with colleagues and other departments as necessary to attain pertinent information and ensure deadlines are met.
  • Ensure effective written and verbal communications via all channels including but no limited to reports, emails, calls, presentations, meetings, etc.
  • Establish Standard Operating Procedures (SOPs) as needed.
  • Maintain accurate information of SOPs in the Farm, Plant and Shop Operations and ensure internal controls are effective and in place.
  • Other duties as assigned.

Skills and Qualifications


  • Bachelor of Administration degree in Business or Finance with a focus on Logistics
  • Supply Chain, Inventory Management or equivalent years of experience and educations.
  • Excellent oral and written communication skills with strong interpersonal and presentation skills.
  • 2-5 years of experience in procurement/inventory management preferred.
  • 2-5 years of experience in agricultural and/or food packaging sector.
  • Membership in the Purchasing Management Association of Canada
  • Membership in the Canadian Institute of Public Purchasing
  • Membership in a provincial purchasing management association
  • Experience in a food manufacturing environment is an asset.
Skills & Abilities:

  • Ability to hold employees accountable and lead by example.
  • Ability to work well in a team-oriented environment as well as independently.
  • Know and use computer hardware and software.
  • Assess requirements of establishment.
  • Knowledge of procurement, logistics, including carriers, shipping policies and procedures.
  • Understanding of inventory management, including auditing, forecasting, and planning.
  • Good computer skills and familiarity with the use of ERP.
  • Knowledge of Microsoft Office Suite and warehouse management systems.
  • Good judgment and decision-making ability.
  • Excellent problem-solving and analytical skills.
  • Demonstrated integrity and ethical standards.
  • Manages time effectively and adapts quickly to changing priorities.
  • Accuracy and attention to detail.
  • Team player who works productively with wide range of people.
  • Comfortable in fast-paced environment.
  • Effective listening, verbal, and written communication skills.

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