The incumbent in this role will be responsible for:

• The management and maintenance of the company website.
• Ensuring all social media channels are maintained and kept up to date with ongoing and current trends including content creation, photography, reporting, analyzing, forecasting, creating monthly calendars, and researching engagement trends.
• Marketing program data analysis to monitor and improve public engagement as needed.
• Research and develop new marketing strategies and present new opportunities.
• Work with finance to establish and maintain an annual marketing budget
• Establish and maintain sponsor-ships and sponsorship budget.
• Establish and maintain product donations and product donation budget.
• Product design, branding, labelling, and packaging creation.
  
• Print and online advertisements and in-store promotional campaigns.
• Communicate and keep other management up to date on brand awareness strategies, e.g., monthly company newsletter.
• Content development of industry editorials, magazines, newspapers, and media relations.
• Coordinating and executing employee trade show activities which would include sourcing new events and attending as a representative of Gwillimdale Farms Ltd.
• Community event management relations and engagement.
• Other duties as assigned.

Supervision

• Responsible for the supervision of the Marketing Team.
• Responsible for approving weekly timecards and time off requests.
• Responsible for completing midyear and final performance appraisals.
• Responsible for conducting coaching sessions and if required following the progressive discipline process.
• Other supervisory duties as required.

Trained Foreign Workers (TFW)

As the main point of contact, provide daily support and translation to TFWs with:

• assisting with online banking-related questions
• accessing paystubs/ using software (e.g. ADP)
• Assist with acquiring required documentation (e.g. OHIP) 
• Ordering supplies
• Scheduling appointments (e.g. doctor’s)
• Coordinate transportation services (e.g., flights, grocery runs, appointments, etc.)
• Maintaining migrant housing requirements (e.g. inspections) 
• Inquiries (e.g., WhatsApp, phone, email, and/or any other method)
• Any other TFW supports/ requests as they arise.
• Provide support with compliance inspections and audits (e.g., Public Health/ Service Canada)
• Assist with Labour Market Impact Assessments (LMIA) Work permit applications.
• Support Health and Safety with reporting and/or any additional requirements.
• Assist with compiling and maintaining an up-to-date TWF arrival and departure schedules
• Assist with creating, maintaining and updating orientation materials, training materials, translation of required documents/ policies. 
• Assist in maintaining a safe, clean, and legally compliant workplace.
• Assist with ensuring TWF program requirements and communication with relevant parties (e.g. Consulate, F.A.R.M.S, governments, etc). 
• Act as a Backup for the HR Manager on the Temporary Foreign Workers Program (TFWP) duties.
• Any other TWF-related programming, training, resources, and support where applicable

HR Administration

• In the absence of the HR Manager, provide support to the HR department with general HR enquiries from employees, staff, third-party agencies, and the general public, and itemize and direct enquiries to appropriate HR representatives and/or departments.
• Supports and assists with the research, development and administration of company-wide human resources-related projects and initiatives.
• Assist with translations and administering company-wide human resources-related policies, procedures, manuals, and practices in accordance with company requirements, as well as applicable laws, legislation, and regulations.
• Assist with maintaining and developing all human resource documentation, ensuring they are correct and relevant and maintain these in databases, computer software systems, and manual and electronic filing systems (e.g., ADP, Workforce Now, HRdownloads, Smartsheet, etc.).
• Maintain accurate physical and digital employee, contractor, and third-party agency record keeping and file maintenance.
• Maintain HR inventory and order any required materials, products, and/or supplies as required by the HR department.
• Maintain HE calendars and important deadlines/ dates (e.g., training, regulatory requirements, renewals, etc.).
• Support with Health and Safety priorities, such as purchasing, reporting and/or any additional requirements as they arise.
• Create, maintain and implement standard operating procedures and a list of these standard operating procedures for any HR-specific duties and responsibilities.
• Prepare and proofread HR correspondence, forms, and other documents.
• Assist with the preparation of any weekly or monthly HR reports
• Assist with any additional administrative duties as applicable to support the efficiency and effectiveness of the human resources department and department and as required by the HR Manager.
• Complete any other duties and projects for the human resources department as assigned by the human resource manager.

Core Competencies:

• Excellent Organization and Time Management Skills
• Accountability
• Interpersonal skills
• Take Initiative
• Responsibility
• Outstanding written and verbal
• Communication Skills
• Thorough knowledge of health and
• safety and accessibility
• Execute efficiently and effectively
• Timely responses and ability to meet deadlines
• Flexibility
• Ability to address Emergencies as they arise
• Ownership
• Quick Learner
• Creative, innovative, analytical thinking
• Problem-solving
• Teamwork
• Process driven
• Ability to adapt to a fast-paced, changing environment
• Multitask

Procurement:

• Ensures operational success and organization of Procurement Inventory of the Farm,
• Plant and Shop Operations
• Assess requirements of all three establishments.
• Obtain quotes, organize, and coordinate inbound freight.
• Develop, lead, and execute purchasing strategies.
• Negotiate with suppliers to support purchasing goals of lowest possible total cost.
• Identify and research prospective suppliers and assess the risks of potential contracts and agreements.
• Develop specifications for equipment, materials and supplies to be purchased.
• Review invoices, negotiate contract terms and conditions, and market research for quality cost and availability of items to be purchased.
• Provide supporting documents for payment to Finance.
• Purchase general and specialized farm, shop and plant equipment, materials as needed.
• Follow up with suppliers regularly on open POs and expedite/delay POs when required.
• Establish and monitor progress of delivery schedules.
• Monitor supplier performance and resolve issues and concerns.
• Ensure materials meet requirements of price, quality, sustainability, and timing.
• Analyze material requirement planning tool on weekly basis for the Farm, Plant and Shop Operations.
• Manage vendor/supplier lists.
• Manage vendor/suppliers’ invoices and work with Finance to ensure processing in a timely manner.
• Coordinate with managers/supervisors’ suppliers, vendors, third-party agencies and any applicable internal and external parties.
• Ensure compliance with our Food Safety and Regulatory programs and the QA Team.
• Performs other duties defined and assigned by the Company when required.

Management of Inventory Systems:

• Manage inventory to ensure sufficient levels of materials and product is maintained.
• Lead and coordinate any planning, purchasing, and scheduling of equipment procurement.
• Create, Implement, Reconcile and Maintain inventory lists, using applicable software and existing systems to ensure accurate and up to date inventory.
• Process and handle inventory adjustment and investigation requests in a timely manner.
• Work in a collaborative environment on projects as necessary.
• Seek and recommend process improvements as related to inventory.
• Ensure inventory reports are prepared and distributed for internal teams to ensure product integrity, traceability, and inventory updates.
• Pro-actively communicate with colleagues and other departments as necessary to attain pertinent information and ensure deadlines are met.
• Ensure effective written and verbal communications via all channels including but no limited to reports, emails, calls, presentations, meetings, etc.
• Establish Standard Operating Procedures (SOPs) as needed.
• Maintain accurate information of SOPs in the Farm, Plant and Shop Operations and ensure internal controls are effective and in place.
• Other duties as assigned.

The Agricultural Mechanic is responsible for the maintenance of equipment such as forklifts, kubotas, farm equipment, company pickup trucks, etc. as well as the following additional duties.

• Operate equipment for testing purposes or diagnose using various equipment.
• Inspect, repair, and ensure agriculture equipment is safe and suitable for operations.
• Inspect heavy machinery and conduct preventative maintenance and repairs, based on a strong working knowledge of farm machinery and gasoline, diesel, and electrically powered motors.
• Diagnose complex problems, plan, and execute repairs.
• Analyze repairs and troubleshoot to find root issues.
• Perform oil changes and safety checks.
• Maintain the maintenance tools and equipment in a safe, clean organized manner and in good working condition.
• Adhere to Company policies and safety regulations.
• Other supervisory duties as required.